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EndNote - Citation Management Software

Other ways of adding references to your library file (EndNote Desktop only)

The most basic way to enter a reference is by typing it in.  You can do this one of three ways:

  • Click References from the menu, then click New Reference
  • Type control+n
  • Click on this icon on the toolbar:

Adding references to EndNote icon screenshot

  • You will see a template for typing in all of the elements of your reference
  • Click on the drop-down arrow in the Reference Type: box, and select the publication type for which you are creating a reference (book, journal article, etc). The template will reset to accommodate the publication type you choose. The default is Journal Article.

EndNote publication type dropdown menu

  • Click on a field (author, title, etc.) into which you want to enter information. Type in the information.  Press [Tab] to move from one field to the next.
  • If there are multiple author names, enter each one on a separate line.
  • Close and save the new reference by clicking on the X in the gray toolbar (not the red X) in the upper right corner of the screen:

Gray X image

Tips for entering citation information


  • While you may enter an author’s name in a variety of ways, it seems to work best if you enter them as:

last name, first name and middle initial – Johnson, Jason A.

  • EndNote can abbreviate first and middle names, so for maximum flexibility, enter whole names as opposed to initials when possible
  • If you use initials, include either a period or a space after each one
  • If a publication has more than one author, type each author’s name on a separate line
  • If the author is an organization or association, place a comma at the end of the name: American Medical Association,


Journal Article Titles

  • Capitalize only the first word of an article title (as well as the first word after a colon)
  • EndNote can place capitalization on words, but it cannot take capitalization off
  • Entering titles this way enables you to change references from one style to another
  • See also the Change Capitalization note on page 9 for managing capitalization when importing articles into EndNote


Journal Names

  • Enter full journal titles—do not abbreviate.  EndNote may not able to supply the full title if you abbreviate.
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